Widespread expansions of cities, intensifying globalisation and diffused markets have made frequent office relocation mandatory for any business to thrive. It can get complicated at times owing to strict timeframes, multiple commitments of proprietors and inexperience. Here are some basic tips to make office relocation hassle free.
1. Assess your needs
The key to smooth relocation is simple. Be vigilant and carry only what you need to your office. Do not try and take all that you have. Guard yourself against the temptations of carrying things that may be useful in intangible future or those things that hold merely sentimental significance. You can always acquire all that you need cheaply from reliable local sources. You can save significantly by packing and moving light and you can get an added amount to your budget. Get a professional packers and movers to sort the requisites out for you. Understand your time constraint and do not micro-plan.
2. Analyse your space requirement
Make sure that you know about the specifics about your new location, its existing infrastructure. Some of the things to look out for will be the existing woodwork, the carpet area, splits and partition and the fittings. Planning these things meticulously can reduce the moving load. You can look for the alternatives or plan sourcing them if the existing infrastructure is not all that good. If you have large equipment, plan a layout for them. A key to smooth moving is to analyse if these equipments get through the doors. You might consider practically measuring the dimensions of the doors vs. the equipments and also plan the transit.
Packing your equipment can be headache primarily due to the procrastination. Use your weekends before you move well as the schedules are light and packing for an office move can be an amazing team building activity. Take special care while packing
• Personal things: They are individual responsibilities and most of the misplaced goods during an office move fall under this category because they are many and miscellaneous and are often de-prioritized.
• Equipment and machinery: Each office contains different kinds of industry specific equipments, most of which cost a fortune. They require special care. You may consider contacting the manufacturers as many of them has a shifting to a remote location feature. Moreover if you have an annual maintenance contract with them, it might be covered in the contract. The key is to stay informed. Asking a specialized equipment mover can be an alternative.
• Valuables and fragile. These are a part of every office and form an integral part of corporate aesthetics. Packing of fragile item is a very important and hard task for office shifting. Some of these involve major investments like paintings and artefacts. You need to get professional help with these valuables and might even consider a professional curator for your antiques.
Moving can get equally tricky if you don’t plan the move. You have to arrange for an appropriate transportation for your commodities. You need to calculate the transit risks in advance and appropriately get an insurance cover so that you are protected against all odds in case of any emergency.
In most cases professional packers and movers cover only the unloading and rough setting of the place. Consequently the cost for refurbishing is extra. Alternatively you may consider hiring an interior designer to create the right aesthetic impact.